For the doctor01
Messages pile up during consultations.
For the patient
«I do not know when I will get a reply.»
What AGEMA organises
A clear service page, online booking and answers to practical questions.
AGEMA FOR PRIVATE DOCTORS
Your time is
for your patients.
We organise the routine.
From a website and social media audit to a new website, advertising, online booking and AI assistants. We build a clear process for attracting and communicating with patients.
01
EnquiryFrom ads and your website
02
Booking and paymentWith clear rules
03
ConsultationWith a prepared patient
04
Follow-upAt the time set by the doctor
TWO SIDES OF THE SAME SITUATION
A patient wants to book.
You are in a consultation.
When everything depends on personal messages, both sides lose time. We help remove unnecessary steps.
For the doctorFor the patientWhat AGEMA organises
For the doctor02
I arrange the time, payment and call link manually.
For the patient
«Booking an appointment takes a long exchange of messages.»
What AGEMA organises
Available times, payment, confirmation and a consultation link in one process.
For the doctor03
Rescheduled and unpaid appointments are hard to track.
For the patient
«I worry about mixing up the time or forgetting the appointment.»
What AGEMA organises
Reminders, time zones, rescheduling rules and payment status.
For the doctor04
Follow-up requests get lost in chats.
For the patient
«I do not know how to arrange the next appointment.»
What AGEMA organises
Interaction history and follow-up reminders based on the doctor’s plan.
WHAT AGEMA TAKES CARE OF
Your practice online.
From first search to booking.
We start with what you already have. We find where enquiries are lost and build a solution around your consultation format.
Audit of all channels
Your website, Instagram, Facebook, YouTube, TikTok, Telegram, LinkedIn, Google Maps and other existing channels. We review presentation, content, search visibility and the path to booking.
A website for your practice
A new website or improvements to the existing one: structure, design, mobile layout, two agreed languages, services, SEO foundations, booking and analytics.
Google Maps and local search
For an eligible in-person practice: create or improve a Google Business Profile, categories, services, photos, booking link and review management process.
AI bot for patients
On your website or one agreed messenger: format, price, rules, answers from an approved knowledge base, booking help and handover to a person.
AI assistant for the doctor
Summaries of administrative enquiries, draft replies, tasks and follow-up reminders. Uses permitted data; a person approves sending drafts.
Advertising and analytics
Meta advertising and regular enquiry reporting from START. PRO adds a shared dashboard for connected channels: spend, enquiries, bookings and completed consultations.
What you receive after the audit
A map of existing channels, baseline metrics, a list of gaps and a prioritised improvement plan. For YouTube: topics, presentation, views and the path to booking; retention and traffic sources when analytics access is available.
We check public data immediately and internal analytics with the access you provide. Missing data is marked “no data”. Account numbers, the analysis period, integrations and content management are agreed separately.
Google Maps is for practices with in-person patient contact that meet Google’s eligibility rules. An online-only practice is not eligible for Business Profile. Google Business Profile guidelines ↗
FROM FIRST ENQUIRY TO FOLLOW-UP
One clear journey.
For you and your patient.
We configure the steps your practice needs. Each package builds on the previous one.
- 01
Discovery
Ads and your website explain who you are, what you help with and how a consultation works.
- 02
Booking
The patient chooses a service and an available time in their own time zone.
- 03
Payment
They receive confirmation, rescheduling rules and the consultation link.
- 04
Preparation
Reminders and instructions approved by you arrive before the appointment.
- 05
Follow-up
After the consultation: materials from the doctor and the next contact at the agreed time.
THREE WAYS TO WORK TOGETHER
Start with what
you need today.
START covers the audit and patient acquisition. GROW adds a website, booking and an AI bot. PRO brings together CRM, an AI assistant and channel analytics.
START
More bookings
Test demand and attract enquiries.
One-time setup193 €
Monthly support87 €
For doctors ready to handle enquiries themselves.
- Audit of your website, all social media, YouTube and Maps
- Improvement plan and priorities
- Facebook and Instagram advertising
- Approved copy and ad creatives
- Reply templates and basic tracking
- Regular report: enquiries → bookings → consultations
Clear growth opportunities and acquisition results based on available data.
Messages, bookings and payment checks stay with the doctor or administrator.
Discuss this packageGROW
Online practice
Make it easier to book and pay.
One-time setupfrom 875 €
Monthly support125 €
For doctors who want less manual coordination.
Everything in the previous package, plus:
- Website in two languages with SEO foundations
- Google Maps for an eligible in-person practice*
- Online booking with time zones
- Payment, confirmations and reminders
- Patient AI bot: website or messenger
- Booking register with payment status
Patients can book and pay for an appointment themselves.
One bot channel at launch. Medical questions and exceptions go to a person.
Discuss this packagePRO
Digital practice
Connect communication and management.
One-time setupfrom 1,751 €
Monthly supportfrom 189 €
For a steady flow of patients and repeat consultations.
Everything in the previous package, plus:
- AI assistant for the doctor and administrator
- Mini CRM: history, tasks and follow-up visits
- Follow-up workflows approved by the doctor
- Secure document transfer
- Analytics dashboard for connected channels
- Integrations and access roles
Enquiries, tasks and metrics in one place. The doctor can see what needs attention.
AI helps with organisation; diagnoses, lab interpretation and treatment remain with the doctor. Integrations are agreed in advance.
Discuss this packageThe first 30 days of support after launch are included. Monthly billing starts after that.
Converted at the NBU rate for 23 September 2026: €1 = UAH 51.3345. Prices are rounded to the nearest whole euro. NBU exchange rate ↗
What each package includes
Download comparison (PDF)| Feature | START | GROW | PRO |
|---|---|---|---|
| Website, all social media and YouTube audit | ✓ | ✓ | ✓ |
| Facebook / Instagram ads and creatives | ✓ | ✓ | ✓ |
| Regular enquiry and booking report | ✓ | ✓ | ✓ |
| Doctor website and SEO foundations | — | ✓ | ✓ |
| Google Maps / Business Profile setup* | — | ✓ | ✓ |
| Online booking and time zones | — | ✓ | ✓ |
| Payment and automatic reminders | — | ✓ | ✓ |
| Patient AI bot: one channel | — | ✓ | ✓ |
| Booking register with payment status | — | ✓ | ✓ |
| Mini CRM and follow-up workflows | — | — | ✓ |
| AI assistant for doctor / administrator | — | — | ✓ |
| Secure document exchange | — | — | ✓ |
| Shared channel analytics dashboard | — | — | ✓ |
| Agreed integrations and access roles | — | — | ✓ |
* Google Maps requires eligibility under Google’s rules and in-person contact with patients. START includes an audit of all agreed channels; ongoing management of all social accounts and video production are quoted separately. The PRO dashboard shows data from connected sources only.
A clear breakdown of costs
Setup
Analysis, configuration, development and training.
Ongoing support
Ad management, support and agreed improvements.
External costs
Ad spend, subscriptions, messaging, AI usage and payment processing fees are separate.
Prices cover the basic package scope. The final price and timeline are confirmed after the work and integrations have been agreed.
TWO ASSISTANTS, DIFFERENT TASKS
AI helps organise.
The doctor consults.
The AI bot helps patients before appointments; the AI assistant supports the doctor and administrator in daily work. Both use approved materials and do not provide personal medical advice.
Privacy is part of the process
We agree access permissions, retention periods and service providers. Medical documents are kept separate from advertising analytics. Legal requirements are checked for the specific country and practice format.
01
Patient bot · GROW
Explains the format and price, helps choose a time and directs patients to payment. Identifies itself as AI and passes medical questions to a person.
02
Doctor’s assistant · PRO
Summarises enquiries and prepares tasks and draft administrative replies. A person reviews and approves messages before they are sent.
03
You stay in control
The doctor approves content and follow-up rules. Access is limited by role; unusual situations are passed to a person.
A STEP-BY-STEP LAUNCH
Implementation at your practice’s pace.
- 01
Understand
We collect links, analytics access, goals and the practice’s constraints.
- 02
Agree
We define the package scope, budget, responsibilities and metrics.
- 03
Configure
We build the process, check workflows and provide training.
- 04
Measure
We assess bookings, missed appointments and time spent on administration.
What to know before starting
Do I need all three packages straight away?
No. We start with what you need. If enquiries are low, we check acquisition. If messages take too much time, booking, payment and reminders become the priority.
I already have a website and calendar. Do I need to replace them?
We first check what works. Suitable tools can be connected. Replacement is only needed when the existing solution cannot support the agreed process.
Can an online-only practice be listed on Google Maps?
An online-only business is not eligible for Google Business Profile. For a practice with in-person patient contact, we check Google’s requirements and help set up the profile. For online consultations, we use the website, search and suitable advertising channels.
Does the audit include YouTube and all my social media?
Yes. We review the existing channels listed in the agreed scope: websites, social accounts, video channels, messengers and Google Maps. Public data is available without login; internal analytics require owner access. You receive metrics, issues and an action plan.
Will you manage every social channel and film videos?
START includes an audit of all agreed channels. Ongoing channel management, filming, editing and content publishing are scoped separately. The basic advertising launch includes copy and creatives for the selected campaigns.
Does this work for patients abroad?
We can configure languages, time zones and payments. Target countries and service formats are agreed with regard to the doctor’s professional authorisation and local requirements.
Do you guarantee a certain number of patients?
Bookings depend on demand, the offer, reputation, budget and available appointment times. We agree how to measure results, test advertising and assess completed consultations.
Will the mini CRM replace a medical information system?
The basic scope covers bookings, payments, communication and tasks. Full medical records, prescriptions and clinical integrations require separate design and assessment.
TELL US ABOUT YOUR PRACTICE
Let’s find what to
simplify first.
We will discuss your needs and propose a suitable scope. For the first conversation, your specialty, country of practice and approximate appointment volume are enough.
Send an emailMessage on Telegraminfo@agema.systems
No patient data or documents are needed for the first conversation.